Families New to Extended Day
Registration for the 2023-2024 School Year
*We have reached our max capacity for the 2023-24 school year. Please fill out the registration to be added to our waitlist.*
*Do NOT pay the registration fee until notified of placement. *
Please follow instructions below for Extended Day Registration:
- 2023-2024 Parent Handbook – Must be reviewed prior to completing the Extended Day online registration form.
- 2023-2024 Rate Sheet & Schedule of Fees
- Please review these documents to assist with selecting schedule on the Extended Day registration form.
- After reviewing the items mentioned above, please click HERE to complete the online Registration Form (one for each child) to be placed on our waitlist.
- Registration Fees can be paid via check made out to Palm Valley Academy, cash, or SchoolPay. Please do not pay the registration fee if you receive a waitlist notification.
The SchoolPay links are as follows:
You will receive confirmation via email that you are enrolled as soon as your completed registration form and fees are received.
Palm Valley Academy is thrilled to continue their in-house extended day program! Our Extended Day team is committed to providing a safe, fun, socially and academically engaging environment for your children! Students enrolled in morning care will enjoy starting their day with friends in the cafeteria where they will be able to play games, read, and color. Students may eat their breakfast from home or purchase breakfast from the cafeteria when they open to morning care students – Additional information for school breakfast can be found HERE.
In the afternoon, children are grouped by age and grade. Each group contains 20-25 students. Students are dismissed to extended day when school ends and must be picked up by 6:00PM. There is a schedule that each group follows which includes snack, homework/quiet time, the planned activity of the day, and outside and indoor play time. Our activities coincide with your child’s age and grade level. Weekly activities include, but are not limited to, arts & crafts, S.T.E.A.M challenges and projects, food activities, organized sports, movement and fitness, and a free day on Friday to finish activities or watch a movie.
A non-refundable registration fee will be collected annually with registration forms. This fee covers administrative costs associated with the program. Registration fees are as follows – $75 for one child or $125 for two or more children. If you wish to re-enroll in the program later in the year and space is available, you will not be required to pay another registration fee. Registration Fees can be paid via check made out to Palm Valley Academy, cash or schoolpay. The schoolpay links are as follows:
2 or more Children – https://www.schoolpay.com/pay/for/20232024-MORE-THEN-ONE-CHILD-EXTENDED-DA/SnuISh
RATES & PAYMENT PROCEDURES
Florida State Law requires that all services be paid in full prior to services being provided. Payments are due on the 15th of every month. If the 15th falls on a weekend or holiday, payment must be received on the business day before the 15th. A $25 late fee will be applied on the 18th of the month. Payments not received by next billing cycle will result in the removal from the Extended Day Program.
Payments can be made online at schoolpay.com, by check, or cash. Checks should be made payable to, Palm Valley Academy. *Please notate child(ren) name(s) in the memo line.
Monthly invoices will NOT be sent. Receipts are available upon request and will be provided within 48 hours. At the end of the tax year, you will receive a tax statement, which will reflect all payments made to the Extended Day.
RETURNED CHECK POLICY
The St. Johns County School District is an Envision participant. If you should have a check returned, you will be contacted for payment by Envision. If these checks are not cleared within a 7-day period or if we receive more than one returned check on your account, it will be mandatory to pay in cash or money order for all future transactions with the Before & After School Extended Day Program. Prompt communication with Envision regarding such matters is required immediately in order to maintain your Before & After School Extended Day Program status.
HOURS OF OPERATION, DROP-OFF & PICK-UP PROCEDURES
Morning Extended Day: 6:30AM – 8:00AM/ Afternoon Extended Day: MTRF 2:55PM – 6:00PM, Wed. 1:55PM – 6:00PM.
Morning care begins at 6:30AM. Your student(s) must be signed in by the person dropping them off. You can park in the parking lot or car line loop and walk your student(s) in. We will accept students up to 8:00 AM. Students after that time will have to wait in the car line until the doors open. Please note procedures are subject to change based on the current SJCSD and DOH requirements and guidelines.
Afternoon care begins when school dismisses. Students can be picked-up NO EARLIER THAN 3:30PM (2:30PM on Wednesdays). Students must be picked-up and signed out from the stage entrance on the side of the cafeteria (up the ramp next to the art porch), NO LATER THAN 6:00PM by someone on their approved pick-up list. Please inform all parties on your approved list to provide a picture ID at pick-up. Students will not be released to those not on the list or those who cannot provide ID. Students will not be released to the Bridge to walk or ride bikes home without an escort from the approved pick-up list.
LATE PICK-UP POLICY
Each student must be picked-up and signed out by 6:00PM. Anyone picking up after 6:01pm will be asked to sign a late pick-up sheet and will be charged $1.00 per minute until the pick-up person’s arrival. We recognize that circumstances may arise and cause an unavoidable late pick-up. We extend our understanding by offering you three (3) excused late pick-ups. After three (3) late pick-ups you will be asked to make other arrangements for after school care that better suit your needs. Please make alternate arrangements in the event of an emergency.
DISMISSAL & SCHEDULE CHANGES
It is the parent’s responsibility to complete and submit the PVA Dismissal Change Form prior to 12:00PM as well as, notify the Extended Day Coordinator of any transportation changes – 904-547-4197 or email [email protected]
A two-week notification is required if you plan to change your child’s schedule (i.e., 3 days a week to 5 days a week) and you must complete the Schedule Change Form.
EARLY WITHDRAWAL POLICY
A two-week notice and completion of the Withdrawal Form is required, in the event of early withdrawal from the Extended Day Program. All tuition payments paid prior to withdrawal will be forfeited. We cannot guarantee that a space will be available should you decide to re-enroll your child following their withdrawal.