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Extended Day

We are currently on a waitlist, but are continuing to hire, please complete the Online registration form to be added to the wait list.  You will be notified when a space becomes available.

 OUR PROGRAM 

Palm Valley Academy is thrilled to launch their in-house extended day program!  Our Extended Day team is committed to providing a safe, fun, socially and academically engaging environment for your children!  Students enrolled in morning care will enjoy starting their day with friends in the cafeteria where they will be able to eat their breakfast from home or purchase breakfast from the cafeteria when they open to extended day children at 7:50AM – information can be found HERE.

In the afternoon, children are grouped by age and grade.  Each group contains 20-25 students.  Students are dismissed to extended day when school ends and must be picked up by 6:00PM.  There is a schedule that each group follows which includes snack, homework/quiet time, the planned activity of the day, and outside and indoor play time. Our activities coincide with your child’s age and grade level.  Weekly activities include, but are not limited to, arts & crafts, S.T.E.A.M challenges and projects, food activities, organized sports, movement and fitness, and a free day on Friday to finish activities or watch a movie. 

REGISTRATION FEES

A non-refundable registration fee will be collected annually with registration forms. This fee covers administrative costs associated with the program. Registration fees are as follows – $75 for one child or $125 for two or more children.  If you wish to re-enroll in the program later in the year and space is available, you will not be required to pay another registration fee. 

RATES & PAYMENT PROCEDURES

Florida State Law requires that all services be paid in full prior to services being provided. Payments are due on the 15th of every month.  If the 15th falls on a weekend or holiday, payment must be received on the business day before the 15thA $25 late fee will be applied on the 18th of the month.  Payments not received by next billing cycle will result in the removal from the Extended Day Program.  LINK HERE FOR RATE CHART – attached

Payments can be made online at schoolpay.com, by check, or cash. Checks should be made payable to, Palm Valley Academy. *Please notate child(ren) name(s) in the memo line.

 Monthly invoices will NOT be sent.  Receipts are available upon request and will be provided within 48 hours. At the end of the tax year, you will receive a tax statement, which will reflect all payments made to the Extended Day.

RETURNED CHECK POLICY

The St. Johns County School District is an Envision participant. If you should have a check returned, you will be contacted for payment by Envision. If these checks are not cleared within a 7-day period or if we receive more than one returned check on your account, it will be mandatory to pay in cash or money order for all future transactions with the Before & After School Extended Day Program. Prompt communication with Envision regarding such matters is required immediately in order to maintain your Before & After School Extended Day Program status.

HOURS OF OPERATION, DROP-OFF & PICK-UP PROCEDURES

Morning care begins at 6:30AM. Students will have their temperatures taken by an extended day staff member upon arrival.  Students with a temperature of 100.4 will not be allowed to enter the school and will be sent home.  Following completion of the temperature check, your child(ren) must be signed in by the person dropping them off. 

Morning drop off concludes at 7:30AM.  If you arrive after 7:30AM, the cafeteria entrance will be closed, and you will need to remain in your car in the drop off circle until the school doors open at 7:50AM. That day, your students will not participate in the Before School Extended Day Program but will be received into the school with the general student population.

Afternoon care begins when school dismisses.  Students can be picked-up NO EARLIER THAN 3:20PM (2:20PM on Wednesdays). They must also be picked-up and signed out from the cafeteria, NO LATER THAN 6:00PM by someone on their approved pick-up list. Please inform all parties on your approved list to provide a picture ID at pick-up.  Students will not be released to those not on the list or those who cannot provide ID.  Students will not be released to the Bridge to walk or ride bikes home without an escort from the approved pick-up list.  Due to Covid, we are asking that only one adult enter the building for pick-up.

LATE PICK-UP POLICY

Each student must be picked-up and signed out by 6:00PM.  Anyone picking up after 6:01pm will be asked to sign a late pick-up sheet and will be charged $1.00 per minute until the pick-up person’s arrival. We recognize that circumstances may arise and cause an unavoidable late pick-up.  We extend our understanding by offering you three (3) excused late pick-ups.  After three (3) late pick-ups you will be asked to make other arrangements for after school care that better suit your needs.  Please make alternate arrangements in the event of an emergency.

DISMISSAL & SCHEDULE CHANGES

It is the parent’s responsibility to complete and submit the PVA Dismissal Change Form prior to 12:00PM as well as, notify the Extended Day Coordinator of any transportation changes – 904-547-4197 or email [email protected]

 A two-week notification is required if you plan to change your child’s schedule (i.e., 3 days a week to 5 days a week).

EARLY WITHDRAWAL POLICY

A two-week notice is required, in the event of early withdrawal from the Extended Day Program.  All tuition payments paid prior to withdrawal will be forfeited.  You must submit your request to withdraw via email.  We cannot guarantee that a space will be available should you decide to re-enroll your child following their withdrawal.